🇬🇧 Purpose

How to use the Jira board effectively for daily operations. Goals: Everyone sees the same reality, no hidden work, no forgotten cases, clear operational visibility.

🇻🇳 Mục đích

Hướng dẫn dùng Jira board đúng cách trong ProSys.

1. One board only. Segmentation by labels, filters, swimlanes. Do not create multiple boards per phase/program.

2. Columns = Workflow. Each column = one status. Follow the defined workflow; do not drag randomly or skip columns.

3. Swimlanes = Phase. Configure swimlanes by Labels (Phase). Phase 1, 2, 3 appear as horizontal lanes. See which phase is overloaded or blocked.

4. Quick Filters: phase-1, phase-2, phase-3, cohort-2026, cohort-2027, loc-australia. One click to focus on one batch.

5. Saved Filters = Navigation. Use as left-menu "virtual folders" (e.g. Phase 2, Cohort 2026, Australia Program).

6. Dashboards: Filter Results, Pie Chart status by Phase, Two-Dimensional Phase × Status. For management overview, weekly review, bottleneck detection.

7. Watchers: PM/FM manually watch issues they care about. Do not add watchers automatically by automation.

8. Discipline: Do not use board as personal to-do, hide work outside ProSys, or bypass workflow. Everything procurement-related must appear on this board.